The higher you go up the hierarchy, life doesn’t get easier. Leading a convoluted team and managing multiple clients is your story and mine too.

Effective communication, great empathy for team members and drive for adopting newer and simpler technology can you take a long way ahead of time.

Agency – client relationship, vendor - client relationship, client – media relationship, internal team relationships, all require impeccable communication stream. It is not only the communications line, that of a PR agency or media agency or corporate communications where communication is priority. Today, good communications is the need of the hour for any business to grow and prosper.

Talking of communication, to what extent can communication be made seamless? No lapse, no wrong communication, no adultery, no repetition and no overflow. Can you even imagine what life would be if this is the scenario and how effective communications can change the destiny of any business? Start thinking now!

Move to elevator speeches, make your mails concise and meaningful, be accessible at all times and avoid repetition are some of the points we come across over and over again in books, articles, lectures, training sessions and meetings. All this said and done, our press releases are still long, meetings over run by few hours, chain mails clogging our inbox, long explanations to make a statement and justify… after all, there is limit to how much we can store in our human memory, multi task and physically run around to meet deadlines in the time bound world we live in. We are humans but treated like machines, aren’t we? Doesn’t that feeling creep in when work seems never ending and after a point managing work becomes a bigger challenge than doing work itself.

Managing documents, managing business relationships, managing team members in a small firm or a big network can be carried out with ease if we learn the art of good communications and channelizing. Even if you don’t fully agree with me on this point, I empathize with you. The reason is simple and twofold. There are way too many communication channels we are using that we forget what was said, when and where. E-mails, sms, facebook, linkedin, phone, a hand note, a meeting…argghh! Secondly, not everyone can be a master in effective communication skills by attending classes or reading books.

Let machines work like machines and humans like humans.  Hence originated TaskTrek, it is a communication and document management application.

This application is your agony aunt at work place. It takes away your multiple layers of irrelevant communication and stores all documents in an organized yet natural manner so that there is no lapse.

• All communication with stakeholders and work related information is stored in one place
• All work related information is accessible at all times, anywhere
• Multiple versions of the same document or file chronologically organized in a common section
• Easy and systematic way to delegate work within team and share information with key stakeholders
• No send button, only share. No e-mails, only conversations.
• Real time updates by e-mail and pop-ups to keep you abreast on your work, with automatic refresh
• Standard folders to manage documents the way you want to see them
• Quick filters & powerful search locating documents in the system and within files by key words
• Fastest way to get minutes of the meeting as you chat online
• Easy way to log hours and track status on activities and team performance
• Confidentiality of communication and information retained through access rights

Saying this is not enough till you actually use it. There are still many functions that I have missed out on but very useful in our day to day work.  You may want to study it in detail, log in to http://www.loginworks.com/tasktrek

It’s an ideal example of how overpowering technology can get but remain so simple. No rocket science or gizmish look. I see this as a step ahead of intranet service used by many offices and a unique proposition for making communications simple and effective.

Leading a convoluted team and managing multiple clients has becoming much simpler and more productive the TaskTrek way. I can get straight to doing work than checking mails, locating files or taking updates first thing on a Monday morning. I control my work than the other way round.